An Expert Guide to Planning a Wedding Seating Chart


Planning a wedding seating chart is an important part of the intricacies of wedding planning. A harmonious seating chart ensures every guest has a seat and is comfortable and engaged throughout your special event.

Beautiful outdoor wedding reception table setup

As a premier wedding venue in Koh Samui, Kimpton Kitalay Samui Resort is experienced in setting up sophisticated events to remember. Below, our team of event specialists share 5 simple steps to achieving a well-executed seating plan for your wedding.

How to Plan a Wedding Seating Chart

Step 1: Complete Your RSVPs

Before creating a seating chart, you need to know who will be attending your event. Request RSVPs to your wedding invitations as early as you can. However, you’ll likely need to wait until closer to the wedding day to reach a final headcount. Nevertheless, it helps the wedding planning process to prepare a working seating plan.

Step 2: Set A Floor Layout

Get a floor plan of the main venue where the guests will be seated. You can consult the venue coordinator, wedding planner, and event stylist about possible layouts and table arrangements.

Step 3: Set Space For Tables

Take note of how many people can be seated at a table to determine how many tables need to be set up. Indicate where the bride and groom’s table (usually the focal point of the event) is on the floor plan, as well as the bride and groom’s parents, grandparents, VIP guests, immediate family, and wedding entourage.

Now’s the time to go into the details of the event setup. Is it more appropriate to have square or circular tables or a long banquet-style setup? How many chairs will be at each table? Other details may affect your table setups; for instance, you need to determine where you’ll place the reception table, buffet table (if any), stage, dance floor, band or DJ, and tables for the cake, dessert, favors, or gifts.

Step 3: Organize The Attendees List

We recommend grouping each table according to relationships and common interests. For instance, the bride’s workmates can be at one table and the groom’s college buddies at another, to ensure that everyone will have a great time. Family members and relatives are usually seated together. Try to place people with those they know and feel comfortable with.

Once you’ve grouped the attendee list, you can assign the seats on each table. Use a simple digital spreadsheet or seating chart template so it’s easier to edit as your RSVP list gets finalized.

Step 5: Create Seating Guides

On your big day, have a seating guide displayed at the event entrance or reception table to make sure everyone knows where to go. You can also print out place cards and set them individually on each table to avoid confusion.

Perfect Weddings At Kimpton Kitalay Samui

Romantic outdoor beach wedding setup

After learning how to plan a wedding seating chart, you might realize that planning a wedding is no walk in the park. That’s why we have a dedicated team at Kimpton Kitalay Samui to help you with these stressful and time-consuming tasks. We offer unique and special weddings customized to each couple at our spectacular beachfront venue.

We specialize in executing gorgeous island-style weddings in our indoor and outdoor venues, all with a stunning ocean backdrop. Of course, a memorable wedding isn’t complete without a sumptuous spread, so we offer impressive menu selections of classic Thai and contemporary dishes to wow your wedding guests.

Through the pre-ceremony gatherings, rehearsal, wedding ceremony, and reception, our event specialists will take care of all the details so everything runs smoothly. With our breathtaking surroundings and experienced service team, we’ll make sure you’ll have the wedding you envision.

And after the wedding, our beautiful resort offers enchanting accommodations, luxurious amenities, and captivating activities to create romantic honeymoon moments to cherish.

We live to please our guests, so you can rest easy knowing you’re in good hands. Our attentive staff at Kimpton Kitalay Samui understands the intricacies of wedding planning, and we’re ready to assist you at every turn, from planning a wedding seating chart to executing a wonderful event to remember. Kimpton Kitalay brides and grooms can relax and relish their celebration while our team orchestrates a seamless event.

Choose Dates

GYM Personal Training registration

Best Rates + Special Perks

By booking direct on our website and becoming an IHG® Rewards Club member, you’ll enjoy what you can’t get elsewhere.

  • Guaranteed best rates when you book on our website
  • Access to more flexible cancellation policies
  • Complimentary WiFi for members
  • Exclusive rewards member rates
  • Custom stay preferences
  • Earn credit towards reward nights
  • Access to discounts on room upgrades
  • Access to early check-in and late checkout

Corporate ID